Written by Scott FairFriday, 18 September 2015 11:08
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It has been a long time coming. Anyone who has had to deal with accidental duplications or large amount of miss entered transactions knows the pain of having to locate the transaction, edit it, then void or delete it one by one.
It is like the sound of nails on a chalkboard to the accountants and bookkeepers that are cleaning up a mess.
So Intuit has included a new feature in the Premier Accountant 2016, and all version of QuickBooks Enterprise to help ease the pain.
You can now mass void or delete a batch of transactions. While it is currently tied to only three types of transactions,
Invoices, Checks, and Bills, it is a start.
And it requires you to be logged in as the Admin, or the External Accountant to access the feature. A wise choice I think.
Some additional information:
- The following general ledger posting transactions cannot be voided or deleted with this tool:
- Sales Tax Payments (in the displayed screen shot, the row is greyed out)
- Payroll Liability Payments
- Credit Card Charges / Credits
- Inventory Adjustments
- General Journal Entries
- Bank Transfers
- Transactions in a closed period
- Transactions that are linked to other transactions will not void or delete the linked transaction. For example, a bill payment check voided will return the bill(s) previously marked as paid to an Open status.
- Transactions types selected for Delete/Void can be smart filtered by:
- Payee including Customers, Jobs, Vendors, Employee and other names
- One choice from: Entered date, Last modified date, Transaction date
- All dates, Last 90 Days and a variety of other dates including Custom
- Users can select all displayed transactions with a single click, or can individually select or deselect transactions.
- Sort the viewed data by clicking on any of the column headers.
- Transactions dated on, or before, a closing date cannot be voided or deleted.
- Integrated backup helps protect data. However, the user can choose a non-standard option to void or delete without creating a backup.
- QuickBooks provides a Review Batch
or Transactions view, depending on the type of action selected. The user can type a Memo that will be added to each transaction. The user can also choose to Close, and not complete, the requested process.
- Upon successful completion of the requested operation, QuickBooks provides a message listing the number of transactions Voided or Deleted with a link to view or print the Voided/Deleted Transactions Summary report.
Personally, I would like to see Sales Receipts and General Journals added, since these are the ones commonly duplicated with users of QuickBooks Point of Sale, but that may come in the future. For now, I think this will ease some pain on data files that need a good cleanup.
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