Written by Scott FairFriday, 04 March 2011 12:09
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Electronic cash registers have been a staple for many years. They have served their purpose well. But as time and technology change, there is no longer any reason to be confined by the limitations of the standard register.
The process for a cash register operations has remained unchanged for decades. You ring up a sale, attach the correct department to the item being sold, determine if sales tax should be charged, tender the sale, run the credit card through the terminal ( hoping you have entered the amount correctly), print out the receipt, and send he customer on their way.
If the customer needs to return an item, you must try to match it to the department and dollar amount from the receipt.
With the possibility of several items having similar departments and prices, you are never actually sure what was sold.
Pricing was performed with a price gun, which was manually set to print out on a small sticker. There is a tremendous room for error.
When you complete your day, you Z-out the register, which wipes out the memmory. You settle the batch through your terminal, add everything up, write it all down and staple all the papers together, count your drawer, and you are finally done. If you are gone for a few days, and you want to see how the drawer counts did, you have to dig through the paperwork.
Now, lets take a look at the QuickBooks Free POS.
Once the items are entered into the inventory, you can print tags for them, which have the item name, number and price.
Ringing up an item can be done by scanning the barcode. This records the department, item, price, and sales tax on the receipt. If they are paying by credit card and you have the QuickBooks Point of Sale Merchant Account Service, you swipe the card, the amount is automatically entered by the system, it authorizes, the receipt is printed, and the customer leaves.
If they want to return an item, the receipt has the exact items that were sold. The receipt has a receipt number and a barcode that allow you to pull up the receipt quickly.
At the end of the day, the cashier runs the End of Day procedure. This prints the report, assists with counting the drawer, settles the merchant batch, tells you what your deposit should be, and lists the credit card, debit card, checks, and other information such as the Gift Certificates or Gift Carsd that were sold or redeemed.
You can run sales reports that tell you exactly what items were sold. And can be run for the time period of your choosing.
If you go on vacation, and you return, you can look at the drawer count reports for the previous days. Running a Z out does not clear the memory. You are able to complete your end of day process in a matter of minutes, and can reprint the reports at any time.
As the owner or manager, you can run a dashboard report at any time to see where things stand at any given point.
There is no good reason to stay with a standard cash register, given the capabilities of the Free QuickBooks Point of Sale system.
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